Permissions can be set for Membership
Groups, and individual members. They can be set on an entire tool,
it's folders, sub-folders, content items and sub-content items, thus providing
superior granularity of control.
If setting permissions for individual members, this can be achieved
by accessing the tool from the community's left hand navigation bar, and
modifying the permissions for the entire tool, it's folders, sub-folders,
content items and sub-content items. Entire group permissions can also
be modified in this fashion.
To manage group permissions for all community tools, from a single location,
access the Administration link from the community's
left hand navigation bar, and select Membership
Groups.
Important:
Members can be part of one or more Membership Groups and therefore receive
the intersection of those permissions, and any individual member permissions
that have been set. For
example, a member that is part of two groups where only one group has
the right to post notes, WILL
have the right to post notes. For
this reason, if you plan to setup very restrictive permissions, you may
wish to remove all rights from the default Member group so that rights
are only granted in custom user-defined groups. Furthermore, a member
that is part of a group that doesn't have the right to post notes, but
has been granted the right as a individual member, WILL
have the right to post notes. A
member will always receive the highest level of rights, granted by group
membership, or individual assignment.
Note that community founders and administrators do not have to modify
permissions very often as communities come equipped with the most common
Membership Groups and permissions schemes already defined. Furthermore,
there are no individual member permissions assigned by default, only a
base set of group level rights.
By default founders, administrators and moderators can add, edit and
delete all content. Members
can add content but are set by default to only have the right to edit
and delete content they created (i.e. where they are the OWNER of that
content).
To assist further, common permissions scenarios are also offered during
folder creation (listed as a simple drop-down list during folder creation).
When a
time comes that a custom permission setup is required, they can be applied
with great ease. See
the section below titled "Modifying Permissions for a Group"
for more details.
Viewing Permissions
To access custom permission settings, click the "Permissions"
button in the gray toolbar while editing a folder, content item or sub-content
item. To
set permissions defaults for an entire tool, select the tool while in
the Membership
Groups section of the Community Administration area.
Note:
While adding new content, you can also select a checkbox labeled "Modify Permissions Before Posting".
Doing so will take you directly to the edit permissions screen once the
content has been created. This feature hides the new content from all
members except OWNER until the view permission is explicitly granted to
each group.
Modifying Permissions for a Group
If editing permissions in the Membership groups
area, select the desired tool in the top left-hand drop down box. To
edit permissions within a content tool, edit content and select the Permissions
button in the above gray toolbar.
Up to four tabs will appear along the top of the
screen. Select the tab that corresponds to the content level you wish
the affect (i.e. tool, folder or content item).
If the group is not already on-screen, select
the desired group from the drop-down box in the bottom left-hand corner.
Sample permission screen
A group's rights are shown as a row
of green check marks and red X's . Assignable
rights appear in each column.
To change a right, click on the graphic at the
intersection of the group and the right.
If you would like the changes to affect all existing content in addition to new
content, select the "Cascade Changes" shown to the right of
the "Apply Changes " button.
Click the "Apply Changes" button to
commit all modifications.
Important:
If "Cascade Changes" is not selected, the change will only affect
new content and/or folders created
after the change
Removing All Permissions for a Group
Click the double arrow that is shown
to the right of the group's name. Click
the double arrow icon until the entire row is red X's .
Press "Apply Changes". Groups
that have no rights granted will be removed from the list of groups.
Modifying Permissions for a Member
Permissions for a single member can only be modified
within a content tool. To
edit permissions, select the "Edit Tool" link from within the
tool if available, or select the Permissions button in the above gray
toolbar.
Up to four tabs will appear along the top of the
screen. Select the tab that corresponds to the content level you wish
the affect (i.e. tool, folder or content item).
If the member is not already on-screen, select
the desired member from the box in the bottom left-hand corner. Click
the member icon to open the member selection pop-up window,
then select a member from the list.
Sample permission screen
A member's rights are shown as a row
of green check marks and red X's . Assignable
rights appear in each column.
To change a right, click on the graphic at the
intersection of the member and the right.
If you would like the changes to affect all existing content in addition to new
content, select the "Cascade Changes" shown to the right of
the "Apply Changes " button.
Click the "Apply Changes" button to
commit all modifications.
Important:
If "Cascade Changes" is not selected, the change will only affect
new content and/or folders created
after the change.
Removing All Permissions for a Member
Click the double arrow that is shown
to the right of the member's name. Click
the double arrow icon until the entire row is red X's .
Press "Apply Changes". Members
that have no rights granted will be removed from the list of groups.
Important:
The member
will still receive rights from any groups the particular member is a part
of. To remove all permissions for the member, you must remove the member
from the groups as well. For
further information, see modifying
members of a group.
Important:
Members can be part of one or more Membership Groups and therefore receive
the intersection of those permissions, and any individual member permissions
that have been set. For
example, a member that is part of two groups where only one group has
the right to post notes, WILL
have the right to post notes. For
this reason, if you plan to setup very restrictive permissions, you may
wish to remove all rights from the default Member group so that rights
are only granted in custom user-defined groups. Furthermore, a member
that is part of a group that doesn't have the right to post notes, but
has been granted the right as a individual member, WILL
have the right to post notes. A
member will always receive the highest level of rights, granted by group
membership, or individual assignment.
Note:
and red X's 
. Assignable
rights appear in each column. 
that is shown
to the right of the group's name. Click
the double arrow icon until the entire row is red X's 
icon to open the member selection pop-up window,
then select a member from the list.